Don’t be one of those employers who fall’s into the trap of writing two pages of irrelevant information! Use our tips to make sure you have a succinct and relevant document to send to future staff.
1) Make sure you understand exactly what the job will be doing on a day to day basis.
2) Have a meeting with the direct line manager or the team who the new person will be working with to ascertain their thoughts.
3) Start off broadly and write down every task that they will be doing, no matter how small.
4) Prioritise which parts of the work load are essential and which are desirable in terms of experience.
5) Try and break down time allocations for each task – for example: 40% accounts preparation, 20% audit, 10% management accounts and 10% general admin.
6) Be clear when writing the text – avoid using ‘in-words’ that may not be used outside your company and/or industry.
7) Include information about the company, where the role sits and who it is reporting to.
8) Break down the essential tasks into categories, for example Accounts, Audit and Management Accounts, and list the responsibilities of each underneath.
9) Bullet point information as much as possible.
10) Ensure all candidates/recruiters have the job description as soon as possible and certainly before interview. .
To complement your ‘Job Description’ we also recommend writing a ‘Person Specification’ – tips to follow!
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